Digital right to work checks were introduced during the coronavirus pandemic to enable employers to continue hiring when face-to-face checks were not possible. This allowed applicants to send ID documents to employers using email, video call, and apps.
From 1 October 2022, UK employers wishing to carry out digital checks must:
- use identity service providers (IDSPs)
- keep digital records for two years after an employee leaves employment
Many employers have moved to remote and hybrid working, so the option for secure, digital right to work checks is designed to help make the recruitment process more efficient.
What does this mean for you?
These changes mean that employers will not be allowed to verify ID documents using less secure methods like email or video call after 30 September.
How to check an applicant’s right to work
Right to work checks can be done in three ways:
- checking the applicant’s original documents (in person)
- using identity verification technology (IDVT) with an IDSP
- a Home Office online right to work check
For further information please see the government’s guide on how to check a job applicant’s right to work and guide to right to work checks for employers.
Our guide to foreign nationals working for Members of Parliament
Following the recent publication of the Best Practice Guide on Whistleblowing (guidance for MPs as employers). The Members’ HR Team would like to invite you to join them for one of the upcoming familiarisation sessions that will provide information that sets out the way in which employees may raise a whistleblowing concern and how those concerns should be addressed.
The session will cover:
- What is considered as a whistleblowing concern
- How a whistleblowing disclosure is raised
- The legal protection and requirements under whistleblowing law
- The practical steps that should be taken to ensure a fair and thorough investigation
30 June, 9.30am https://parliament.learningpool.com/mod/facetoface/view.php?id=5192
28 July, 9.30am https://parliament.learningpool.com/mod/facetoface/view.php?id=5193
The House of Commons Members’ HR Service has produced a Best Practice Guide to Grievances.
This best practice guide aims to enable Members and their HR proxies to respond to and investigate grievances fairly, consistently and effectively.
You can find the guide here: https://intranet.parliament.uk/images/intranet/Employment/Best%20Practice%20Guide%20-%20Grievance%20v1.pdf
This is one of a series of guides, and you can find the other guides here: https://intranet.parliament.uk/employment/house-of-commons-members/members-hr-advice-service/employing-new-staff/advice-on-employing-new-staff/
This session, aimed at MPs and their HR proxies, is run by the Members’ HR Advice Service to supplement the Best Practice Guide to Office Restructures.
The session will provide information about how to manage restructuring the office when you are considering reorganising your staffing resources to respond to changing priorities. It will cover employer responsibilities and provide practical advice about the best practice approach to managing the restructure process effectively. This will help you to ensure staff are treated fairly, properly consulted, and supported.
More information about the support available from the Members’ HR Advice Service will also be provided
See here for further information and booking:
17 June 2021 – 10:00 – 10:45 – https://parliament.learningpool.com/mod/facetoface/view.php?id=4438
1 July 2021 – 10:00 – 10:45 – https://parliament.learningpool.com/mod/facetoface/view.php?id=4439
The House of Commons Members’ HR Service has produced a Best Practice Guide to Recruitment and Selection.
It provides practical advice on efficient and effective recruitment practices. The guide aims to support Members (and their Office Managers) with the tools to attract and recruit people with diverse backgrounds, skills and abilities.
Even if you’re not currently recruiting, w4mp recommends that MPs and Office Manager take the time to read this very useful document.
Please see here for further information: https://w4mp.org/w4mp/w4mp-guides/support-in-your-job/recruitment-and-selection-best-practice-guide/