w4mp is committed to maintaining the trust and confidence of those using our website to post notices, event listings and job adverts, and anyone referenced in our guides and news items.

We are funded by the House of Commons to provide this service to staff of MPs and we do not do any marketing or exchange information we hold with other organisations for marketing purposes.

The information we hold

We hold the following personal information

Notices:

name, email address and phone number of those placing notices (not visible to the public).  This information is held for one year.

Events Listings:

name, email address and phone number of those placing event listings (not visible to the public).  This information is held for one year.

Feedback:

name, email address and phone number of those providing feedback, and details of the question  / issue which may contain further personal details (not visible to the public). This information is held for one year.

Adverts on w4mpjobs

name, email address, phone number  and employer of those placing adverts (not visible to the public)

details of the employer including website and contact details as part of the advert.

We hold all of this data as part of the contract for service whereby w4mp/w4mpjobs advertise the relevant details on your behalf. This information is retained indefinitely – old job ads are available to be searched in case of queries about jobs, old listings remain on our calendar and old notices are held in our system but are not accessible to the public.

Guides and news items

Guides and news items may contain contact details and references to named individuals needed in order to provide our service to staff. When guides are archived this information will be removed.

Tracking

Neither w4mp.org nor w4mpjobs.org use cookies to track normal users. Logged in users working on the site will have cookies placed on their computers to manage the log in session.

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As of May 2 2022 we are migrating from Google Analytics to Matomo.

At the moment, when someone visits w4mp.org or w4mpjobs.org we use a third party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the site. This information is only processed in a way which does not identify anyone. We do not make, and do not allow Google to make, any attempt to find out the identities of those visiting our website.

Email addresses

We do not offer any mailing lists or other subscriptions and therefore do not maintain any email addresses for this purpose.

Who we share with

We do not routinely share personal information with other organisations but would do on request from the House of Commons if any issue arose with the legitimacy or correctness of notices, events listings or job adverts submitted to us.

Access to the information we hold

Any requests relating to personal data and our data protection practices, including subject access requests, should be sent to the editor at [email protected] or via post to w4mp Editor, West View, West Stonesdale, Richmond DL11 6EA

Changes to our privacy policy

This policy was last revised on May 1 2022. It will be reviewed annually or if we change our data collection or processing practicess